Information about you: how we use it and with whom we share it

If you are an interested member of the public, the information you provide will be used to respond to queries or subscribe you to our newsletter, based on your request.

If you are a researcher interested in accessing data or services, the information you provide will be used to centralise completion, submission, review and approval processes and documentation for applications.

We are using information about you because it is necessary for responding to your query, because you have given us your consent if you wish to subscribe to our newsletter, or because it will be necessary for the performance of a contract to access research data if you are a researcher. You can withdraw your consent for the newsletter at any time by clicking on the ‘unsubscribe’ link in the newsletter or by contacting DataLoch.

Information about you will be shared with NHS Lothian if you are a researcher wishing to apply for access to data.

We will hold the personal data you provide for a limited time, based on the reason the personal data has been shared. We will hold the personal data for three years from the submission of your query, will confirm with you after three years since signing up for the newsletter whether you still want your information to be registered for continued updates, or for three years from completion of your project request unless otherwise requested. Requests for removal of personal data can be made to

If you have any questions, please contact

This privacy statement is continued at: Continued privacy statement